Tuesday, 01 AUG 2017

Meeting of the Board of Directors and Committee Chairs

Date: 2017-08-01

Location: Via conference bridge

Start Time: 17:04 UTC

Present:

  • Matt Griswold, Director, Chair

  • Eli Scher, Director, Vice-Chair

  • Aiste Buinauskaite, Executive Director (minute taker)

  • Aaron Hughes, Director

  • Chris Grundemann, Chair BCOP Committee

  • Mona Weisberg, Co-Chair Marketing Committee

  • Carla Sanderson, Co-Chair Marketing Committee

  • Richard Wolfram, Open-IX legal counsel

 

Absent:

  • Rob DeVita, Director (no apology received)

  • Chris Phillips, Chair IX Group Committee (apology received)

  • Dave Temkin, Director, Treasurer (no apology received)

  • Vinay Nagpal, Director (no apology received)

  • Jim Grady, Vice-Chair Data Center Committee (no apology received)

 

Minutes of the meeting:

  1. The Chair called the meeting to order at 17:04 UTC

  2. Adoption of Meeting Minutes 2017-07-18

It was moved by Eli Scher, and seconded by Aaron Hughes, that:

“The Open-IX Board adopts the July 18th, 2017 Meeting Minutes, as written.”

The motion carried with no objections.

  1. Committee Updates (led by the Chair)

    1. Data Center (led by Sagi Brody)

      1. Pipeline review

      2. Sagi discussed that the team has the HIPAA Crosswalk compliance done, and after finalizing the language will send to board for approval.

      3. Sagi said that he reviewed the marketing materials and made comments.

    2. IX (led by the Chair)

      1. No current updates.

    3. Marketing (led by Carla Sanderson)

      1. Carla stated that the feedback Eli gave on OIX 2 PR templates was great and that they will now work on OIX 1 PR template.

      2. Carla stated that they are awaiting some pricing from ITW for the planning of the next years event.

      3. Carla updated that the marketing team is still investigating around the plaques for the data centers. She is working out some suppliers and pricing, and wants to have a proposal by the end of this month.

      4. Carla double checked that everybody agrees with the marketing charter, and that marketing will be posting it on the website shortly.

    4. Standards (led by Chris Grundemann)

      1. Chris stated that he will draft a call for volunteers in the next few days.

  2. Discuss Document Development Process (led by Chris Grundemann)

    1. Chris stated that having this Document Development Process adopted by the board it is worth announcing that we have documented and open process to update standards and create BCOPs. Matt and Eli agreed and Sagi suggested we do a press release.

  3. Benefits of American National Standard Institute (led by Richard Wolfram)

    1. Richard stated that ANSI provides accreditations of standard setting by Standards Development Organizations, and that Open-IX would benefit greatly for being accredited by ANSI as long as we meet their criteria. Criteria being openness, transparency, and due process.  Richard explained what conversations he had with ANSI and that he forwarded the emails and information to the board.

    2. Richard stated that he would be happy to work on this with someone and oversee the process.

    3. Aaron Hughes stated that he likes the idea of accreditation backing up the organization's standards, body, process and validity as a whole. He suggested we run this idea and pricing by Open-IX members. Eli agreed.

    4. Sagi asked if this would affect any of the procedural items that we are doing today or do we have to adopt new procedures and modify our standards. Richard stated that ANSI does govern the way standards are governed and modified, that changes could therefore in principle could be required, but that he was not aware of any material changes at this time that would be required to conform to ANSI criteria.

    5. Richard suggests to write a couple of paragraphs summary of the proposition and explaining what ANSI is and then distribute that to members.

    6. Aaron agrees that we have a fiduciary duty to ask the membership how we are spending their money and is in favor for Richard to write a summary to be sent off to members.

  4. Ratify/approve BCOP committee charter (led by Eli)

    1. Eli read out the BCOP committee charter to the board.

    2. Adoption of Open-IX BCOP Committee Charter

It was moved by Aaron Hughes, and seconded by Matt Griswold, that:

“The Open-IX Board adopts the Open-IX BCOP Committee Charter, as written.”

The motion carried with no objections.

  1. Open action items (led by the Chair)

    1. No open items.

  2. Any other business. (led by the Chair)

    1. No any other business.

  3. Meeting adjourned at 17:36 UTC